Accounts Payable Analyst
New Haven, CT
Pay Range: $60K-$90K/year
Job Description:
We are seeking a detail-oriented and customer-focused Accounts Payable Analyst to join our Finance team. Reporting to the Accounts Payable Supervisor, this role plays a key part in ensuring accurate, timely, and compliant processing of vendor invoices and payments across various business functions. If you’re analytical, organized, and thrive in a fast-paced environment, we’d love to hear from you.
Military experience equivalency may substitute for some requirements.
Key Responsibilities:
- Manage weekly corporate pay runs, including vendor payments, employee reimbursements, and program-specific disbursements (e.g., Ultrasound Machine, Food for Families, Wheelchair Program, donations, scholarships).
- Process and review invoices, verifying correct GL account coding, tax status, discounts, EFT and 1099/1042 applicability, and Business Partner information.
- Reconcile and clear monthly BOA credit card statements in SAP to align with bank account deductions.
- Monitor and manage departmental email inboxes, ensuring prompt responses to internal and external inquiries regarding payment statuses and processes.
- Conduct vendor TIN verification using the IRS portal and manage Sales & Use Tax payments via the Connecticut state portal.
- Maintain and update the Vendor Master File with accurate classification, banking details, and payment preferences.
- Securely handle confidential financial information and documentation.
- Maintain and update department databases and spreadsheets for reporting and reconciliation purposes.
- Delegate and balance workload among AP Specialists while maintaining a rotation schedule to promote cross-training and functional knowledge.
- Assist with special projects and provide departmental backup support as needed.
Required Qualifications:
- Associate degree in Accounting, Finance, or a related field
- 2–3 years of experience in accounts payable or general accounting
- Experience with accounting systems, including SAP and Coupa
- Familiarity with 1099 reporting and sales & use tax compliance
- Proficient in Microsoft Office, particularly Excel, Word, and Access
- Strong attention to detail with excellent analytical and problem-solving skills
- Customer service-oriented with strong oral, written, and listening communication skills
- Ability to manage multiple tasks independently in a fast-paced environment
Preferred Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related discipline
- Experience using IRS and state portals for tax processing and vendor compliance
Equal Opportunity Statement:
USPRO is an equal opportunity employer and will consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability and/or other protected categories. We are also committed to providing reasonable accommodation(s) to qualified individuals with disabilities or needs, as required by law.
