Reduce Your Headaches By Reducing Your Payroll Tasks

Payroll is a big deal. From navigating the ins and outs of whatever payroll software your company is running, to making sure you have all the information you need from your employees, to staying in compliance with all pertinent regulations and laws state to state. It can get to be a real headache to make sure you’re staying on top of it all.  But there are several things you can do to reduce your payroll workload, simplify and automate, and let your accounting team take a sigh of relief.

3 Ways To Reduce Your Payroll Headaches


1. Align Different Pay Schedules

Many companies maintain different pay schedules, such as monthly paydays for management and weekly, or bi-weekly pay periods, for hourly employees. This can cause a lot of confusion and excess work when it is so much simpler to align all pay schedules. The act of minimizing pay cycles consolidates work and can reduce errors substantially. It helps prevent duplication of processes so that your payroll department can operate more efficiently, focus on one task at a time, and make everyone’s lives simpler in the process.

2. Go Paperless 

If you haven’t switched over already, paperless payroll is the way to go. It’s the direct result of improved technology and can almost immediately expedite your payroll operations. With paperless payroll, you do more to maintain the security of your company’s data, don’t waste money or time on printing paper time sheets or physical paychecks, and improve employee information collection and management with an online portal.  When it’s done right, implementing a paperless payroll process is a win-win for everyone.

3. Upgrade Your Payroll Software 

Your payroll process is only as good as your payroll software. If you’re due for an upgrade, there are many, many options available to you. With newer, state-of-the-art payroll technology, you can see a significant decrease in the time spent processing payroll while ensuring greater accuracy in data entry and processing. Make sure your payroll team is trained up and ready to make the most of your new system to get the most bang for your buck.

4. Streamline Your Payroll Systems 

There are many opportunities to streamline processes within payroll, but it might not be clear right away how to do so. If you have a great payroll software package but aren’t sure if it’s saving you time or money, that’s problematic.  If there is a disconnect between your company’s accounting system and the payroll software, for example, there is a clear issue that needs to be solved. Like many companies do, having multiple systems for capturing, tracking, inputting, and processing employee hours and payouts can increase the opportunity for error and overall ineffectiveness of a system. Consolidate where you can. And make sure that your system is working for you, not the other way around.

Are you looking for better staffing solutions? 

Do more to simplify and streamline your payroll systems by connecting with the team at USPRO today. Contact us today!

HR Tips To Streamline Your Business Practices

HR is a manager’s best friend when it comes to recruiting and onboarding the talent needed to achieve business goals. But for those companies who don’t have a fully staffed HR department, or whose HR reps are otherwise unavailable, managers (and organizations) can be missing out on important information and advice that helps teams grow and change in a fast-paced environment. Here are a few tips from the HR handbook that can help you enable your teams today.

Tip #1: Do Your Homework

When it comes to background checks and references, always put in the extra effort to vet your candidates. It’s easy enough for an applicant to look good on paper, and even to sound good in person, but if they don’t have the references to back up their claims, something fishy might be going on behind the scenes. Avoid buyer’s remorse by doing your homework.

Tip #2: Be Consistent

Consistency is essential in how you manage your team. Do your utmost to treat all your employees the same when it comes to expectations, privileges, and exceptions. Inclusion and fair treatment is critical to a positive work culture, and by creating a fair and open work environment your business will achieve so much more.

Tip #3: Focus on the Positive

A good motto to remember when it comes to providing feedback to employees is that you get more of what you reward. By acknowledging and rewarding good performance, employees will be motivated to do more of the same. Avoid letting your feedback dwell on criticism or corrections. Nobody can thrive in an environment when they are constantly surrounded by negativity. Focus on the positive and show your team what you’d like to see more of from them in the future.

Tip #4: Set a Good Example

Employees look to their manager as their model of success within their organization. If you want to see good attendance, performance, and professional conduct from your employees, make sure you are modeling that behavior yourself. This is especially true if you want to see good work-life balance in your office. When was the last time you took a vacation? Are you guilty of answering emails late into the evening? It’s important to model the behavior you know your team would benefit from, because you can be sure they are looking to you as an example of what is expected of them.

Tip #5: Take Evaluations Seriously

Feedback is one of the most powerful forces for good in a work environment. Performance evaluations should be seen as an important management communication tool. They provide you with a clear opportunity to highlight the changes you would like to see take place, and also to listen to any feedback an employee is able to provide to you. If you overlook or breeze through your employee evaluations, you can be sure it’s a missed opportunity to help your team perform better, but also a missed opportunity for you to learn how you can do your job better as well.

Are you looking for top employees?

Learn more about how you can enable your team by bringing the recruiting experts from USPRO into the conversation. Contact us today!

The USPRO Commitment

USPRO is one of the country’s leading staffing agencies. As a woman-owned and operated business founded in Boston, MA, we are fully committed to providing a robust staffing profile of temporary and permanent solutions that meet a wide range of business needs. We work hard to supply the highest quality solutions from payroll services to staffing support personal. We set the standard and are dedicated to helping our clients accomplish their goals, whatever they are.

For businesses of all sizes, staffing can be a challenge. We understand that challenge like no other consulting service. We see the ongoing war for talent, the impact of the talent gap and the struggle to attract and retain industry-leading talent. Our experience is second to none when it comes to meeting the needs of our clients, and that is reflected in our commitment.


Our Commitment to Our Clients

We are committed to acting as a true staffing partner. We work hard to find the best and the brightest applicants to support our clients, no matter what the project needs are. We work with the philosophy that the formula for continued success is the ability to provide our clients with the right person for the right job. Our industry knowledge and expertise makes the hiring process simple and effective, providing our clients with the highly skilled and qualified individuals who will turn dreams into reality, and goals into achievements.

Our Commitment to Our Contractors

At USPRO, we are committed to support and enhance the careers of the individuals who are paramount to our success. We continually focus our efforts on networking with small, medium and enterprise business vendor opportunities across these United States to pair the right people with the right jobs. To us, the job is really about the people. Treating our people fairly, and positioning them to achieve maximum success is what keeps our reputation high, our candidates effective in their roles and our clients coming back and working with us.

We’re More Than a Temp Agency

Together with our clients and candidates, we’ve accomplished and will continue to accomplish great things. Our team of dedicated and well-educated staffing specialists will work closely with you to identify, recruit and retain the top candidates to help all parties involved attain pre-determined objectives. The sum of those parts equals a win in all respective categories. We’re here to serve you, and in serving you, we continue to establish a track record of great and continued success.

Are you looking for a strategic partner to help you manage your career or workforce needs?

To learn more about how we can help you accomplish your goals this year, contact the team at USPRO today. Whether you need support in payroll services or staffing support personnel, we know how to provide the temporary and permanent operative solutions to meet your business needs. Call today for an in-depth consultation.


Contact USPRO Today


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