Reduce Your Headaches By Reducing Your Payroll Tasks

Payroll is a big deal. From navigating the ins and outs of whatever payroll software your company is running, to making sure you have all the information you need from your employees, to staying in compliance with all pertinent regulations and laws state to state. It can get to be a real headache to make sure you’re staying on top of it all.  But there are several things you can do to reduce your payroll workload, simplify and automate, and let your accounting team take a sigh of relief.

3 Ways To Reduce Your Payroll Headaches


1. Align Different Pay Schedules

Many companies maintain different pay schedules, such as monthly paydays for management and weekly, or bi-weekly pay periods, for hourly employees. This can cause a lot of confusion and excess work when it is so much simpler to align all pay schedules. The act of minimizing pay cycles consolidates work and can reduce errors substantially. It helps prevent duplication of processes so that your payroll department can operate more efficiently, focus on one task at a time, and make everyone’s lives simpler in the process.

2. Go Paperless

If you haven’t switched over already, paperless payroll is the way to go. It’s the direct result of improved technology and can almost immediately expedite your payroll operations. With paperless payroll, you do more to maintain the security of your company’s data, don’t waste money or time on printing paper time sheets or physical paychecks, and improve employee information collection and management with an online portal.  When it’s done right, implementing a paperless payroll process is a win-win for everyone.

3. Upgrade Your Payroll Software

Your payroll process is only as good as your payroll software. If you’re due for an upgrade, there are many, many options available to you. With newer, state-of-the-art payroll technology, you can see a significant decrease in the time spent processing payroll while ensuring greater accuracy in data entry and processing. Make sure your payroll team is trained up and ready to make the most of your new system to get the most bang for your buck.

4. Streamline Your Payroll Systems

There are many opportunities to streamline processes within payroll, but it might not be clear right away how to do so. If you have a great payroll software package but aren’t sure if it’s saving you time or money, that’s problematic.  If there is a disconnect between your company’s accounting system and the payroll software, for example, there is a clear issue that needs to be solved. Like many companies do, having multiple systems for capturing, tracking, inputting, and processing employee hours and payouts can increase the opportunity for error and overall ineffectiveness of a system. Consolidate where you can. And make sure that your system is working for you, not the other way around.

Are you looking for better staffing solutions?

Do more to simplify and streamline your payroll systems by connecting with the team at USPRO today. Contact us today!

Staffing Solutions You Might Not Know Exist

There are so many different forms of staffing solutions that companies looking for contract help are really spoiled for choice in today’s flex-work economy. More professionals are eager to find more flexible and engaging work environments and so the talent pool for contract work is growing. The question quickly becomes, what staffing solutions would work best for you and your needs. Here are a couple options you might not be aware of.

3 Staffing Solutions


#1: Managed Services

Managed service providers are companies that provide other companies with a fully formed team ready to step in and make an impact quickly and efficiently with little to now time investment for onboarding from the employer. These teams are pre-built and prepared to step into a role, solve problems as they present themselves, build solutions and when the time is right move on to the next opportunity. MSP contracts are great options for employers who need things done right and done quickly, and who have the budget to support such a team.

#2: Seasonal Hires

Hiring seasonal employees is a tried and true method in the retail industry, but it’s equally impactful across industry boundaries. If you know you are likely to have several projects during a particular time of year, but see your workload slow down reliably once that time period passes, seasonal workers may be the best option for you. It is important to assess the business and related workflows to make sure that tasks are set up in a way most conducive to hire, train, and draw productivity out of seasonal employees quickly and efficiently. This includes identifying work which either doesn’t require an extended learning curve or work where training documents and support exists for rapid ramp up.

Seasonal employees often don’t have a lot of time to fully immerse in the business and learn about the end to end workflow prior to being productive. Therefore, most business which have been successful in deriving the most value from seasonal employees do so by minimizing the onboarding cost and having a good understanding of efficient training resources available for the seasonal employees.

#3: Contract-to-Direct Hires

When companies turn to staffing firms for support, they are counting on their industry knowledge and talent acquisition skills to find the workers who are best suited for success within their work environment. Many companies will specifically go through a staffing agency to find job candidates who they can hire on a temporary basis with the option to become a permanent employee in the future. That’s what a contract-to-direct hire job is, the placement in a position that is meant to fill a long-term position provided that the employee performs well and fits in. While this type of job status may be untraditional, it makes allowances for unknown variables on both the employer and employee’s ends that is designed to result in great satisfaction in the long run. It’s a great option for employers who are struggling to find the right people on short notice, but who may be interested in long-term placement if the right candidate comes along.

Are you looking for top talent?

For more tips on how to find the right staffing solution for your needs, connect with the US Pro team today.

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